Bill sent me an email today asking if there was a way to convert a OneNote 2007 file into a OneNote 2003 file. I haven’t had anyone ask me this before so I had to do a little research to find the answer.
The short answer is this – No, there is no direct way to convert from OneNote 2007 to OneNote 2003. The two file formats are completely incompatible. But there is a workaround. It’s tedious but it’s a workaround. Here are two ways to go about it:
- Open your file in OneNote 2007 and then copy and paste the notes to OneNote 2003.
- Save the OneNote 2007 file as a single web page (under Save As – *.mht). Make sure you select the appropriate range of pages that you need. You can then move this mht file to the computer that has OneNote 2003, open it in your browser, and copy and paste into OneNote 2003.
- You can send copies of selected pages in an e-mail message. When you do this, the selected notes are copied into the body of the HTML message. The other pages of the section will not be viewable. Additionally, a .one file is attached to the e-mail message. This file attachment can be removed from the e-mail message as appropriate for your situation.
For more detailed instructions on how to do this, go tohttp://support.microsoft.com/kb/923307.
The problem with these workarounds is that they assume that you have access to an installation on OneNote 2007, because to do any of the above, you must first open your files up in OneNote 2007. If you do have access, say on someone else’s computer, then all is well and good. But if you don’t, then one option, and honestly this is the only one I can think of at the moment, is to download and install the trial version of OneNote 2007 (http://us20.trymicrosoftoffice.com/product.aspx?re_ms=oo&family=onenote&culture=en-US) and use it to access the notes. Make sure you get all the info you need before the trial period is over.
IMPORTANT: Please retain the previous version’s physical media in the event you wish to revert to that version during the trial period. Make sure that you have access to your OneNote 2003 install disk for reverting back to 2003 after the trial period is over. Your best bet might be to install the trial version on another machine if you have access to one.
Unfortunately, it doesn’t sound like Microsoft has any intention of making a converter available for OneNote 2007, so if this is a program that you absolutely must have, it may be worth thinking about upgrading to 2007. I will be researching some more on this, and if I find another better solution I will post it here, so keep checking in.
Good luck Bill, let us know how it works out for you, and if you find another solution please do come back and share it with us.